Request for Proposals of Design and Construction Services

Request for Proposals (RFP) for the design and construction opportunities within RWJBarnabas Health (RWJBH) facilities is a formal solicitation issued by RWJBH to invite qualified firms to submit proposals. This RFP process is critical in selecting design and construction teams that can meet the complex needs and stringent standards of our healthcare environments. This process aims to foster competitive bidding, ensuring that the selected firm is capable of delivering a project that aligns with RWJBH’s vision, budget, and timeline, ultimately enhancing patient care and operational effectiveness. RWJBH encourages minority and disadvantaged business enterprises to participate in the process.

Prequalification

Prequalification for design and construction services is a critical process aimed at ensuring that only qualified firms with the requisite healthcare experience, expertise, and resources are considered for such specialized and sensitive work. By prequalifying firms, RWJBH can mitigate risks, ensure compliance with stringent healthcare construction standards, and ultimately secure a high-quality outcome that meets the specific needs and safety requirements of RWJBH facilities. The prequalification process is essential for fostering a competitive, transparent, and efficient selection process that prioritizes patient safety, operational efficiency, and the delivery of advanced healthcare facilities.

All contractors and design professionals, seeking to participate in design and construction opportunities for RWJBarnabas Health (RWJBH) must meet the established prequalification criteria. This includes but is not limited to providing evidence of prior healthcare experience, financial and legal stability, and meeting all necessary licensing, bonding, and insurance requirements. In addition, all participants must confirm that they are not suspended or debarred from doing business with the federal government.

To ensure continued compliance and readiness for future projects, prequalification will be required biennially for all contractors and design professionals. This ensures that only qualified firms with up-to-date certifications and qualifications are eligible to bid on design and construction opportunities. It is important to note that prequalification does not guarantee that work will be awarded. All contracts will be awarded based on a competitive bidding process, where other factors, including project needs, cost, and schedule, will also be considered.

The bidding process will only consider those firms that have successfully completed the prequalification process and demonstrated their ability to perform the required work in line with the established regulations and quality standards of RWJBH. Furthermore, in order to maintain fair competition and the highest standards of safety and efficiency, all contractors and design professionals must also adhere to RWJBH's performance guidelines and organizational policies throughout the entire lifecycle of the project.

Additionally, prequalification and biennial reviews will take into consideration past performance with RWJBH, evaluating the quality, timeliness, and overall success of previous projects completed. Firms with a history of outstanding performance will be viewed favorably, while those with a history of non-compliance or poor performance may face additional scrutiny or be disqualified from future bidding opportunities.

Regardless if you have performed design and construction related services for RWJBH in the past or your company is new to our organization, you must complete the prequalification process if you are interested in being considered for bid opportunities. Companies may complete the prequalification process along with submitting a proposal for a bid opportunity, however, it is strongly recommended to complete the prequalification first.

The prequalification process has moved to an electronic format within the Kahua Platform. If you have previously submitted a pdf prequalification questionnaire, you must submit a new qualification in Kahua. Prior pdf submissions will not be considered.

For new and existing Kahua account users, please e-mail the RWJBH Planning, Design & Construction Department at RWJBHPlanConstruct@rwjbh.org with the following information to obtain/confirm a Kahua account set up and to access the prequalification application in Kahua:

  • Company name and address
  • Contact person name, phone number and e-mail

To ensure that you are directed to the appropriate prequalification questionnaire, also include which discipline you are seeking to be prequalified for from the following disciplines:

  • Design and Engineering Professional Services (i.e.: architect, engineer, other consultant services)
  • Construction Management
  • General Contractor
  • Prime Trade (indicate which trade- i.e. plumbing, electric etc.)

If you are seeking opportunities for more than one discipline, trade or professional service, a separate request must be made for each prequalification type.

Bid Opportunities

RFPs are available ONLY online via our Kahua platform to prequalified design and construction professionals and vendors. Documents are not available for pick-up from RWJBH and submission of paper responses is not permitted.

For existing Kahua account users, please e-mail the RWJBH Planning, Design & Construction Department at RWJBHPlanConstruct@rwjbh.org with a name for access and provide:

  • Project Description and Number
  • Solicitation Description and Number

Even if you are an existing Kahua user as Design or Construction professional, you must still be prequalified by RWJBH in order to access the projects in Kahua.

For new Kahua accounts and to request access to the Kahua Platform and a specific RFP, please e-mail the RWJBH Planning, Design & Construction Department at RWJBHPlanConstruct@rwjbh.org with the following information to obtain a Kahua account set up.

  • Company name and address
  • Contact person name, phone number and e-mail
  • Project Description and Number
  • Solicitation Description and Number

Please be aware that only one account per company can be issued to respond to RFPs, therefore, the individual from your company that registers as a Kahua user is by default, your company’s Kahua Administrator and who is permitted to respond to RFPs. There are instructions in Kahua if you wish to change the administrative rights at a later time.

Current Projects

  • Design Services

No current projects at this time.

  • Construction Services

Affiliate: Trinitas Medical Center
Address: 225 Williamson Street, Elizabeth
Project Description: Linac Replacement
Project Number: TRIM-00158
Solicitation Number: CONST-01
Solicitation Type: Construction
Solicitation Description: Room construction associated with equipment replacement
Solicitation Posting Date: 2/12/25
Deadline for questions: 3/7/25
Solicitation Due Date: 03/14/25
Pre-Proposal Conference Date: N/A
Pre-Proposal Conference Time: N/A
Pre-Proposal Location Instructions: N/A

Affiliate: Newark Beth Israel Medical Center
Address: 555 MLK Boulevard, Newark, NJ
Project Description: FQHC Clinic for Saint James Health
Project Number: NBI-0090
Solicitation Number: CONST-01
Solicitation Type: Construction
Solicitation Description: Build out of new clinic space
Solicitation Posting Date: 2/21/25
Deadline for questions: 3/14/25
Solicitation Due Date: 03/31/25
Pre-Proposal Conference Date: 03/07/25
Pre-Proposal Conference Time: 10:00 am
Pre-Proposal Location Instructions: 555 MLK Boulevard, Newark, NJ

Affiliate: Children’s Specialized Hospital
Address: 2840 Morris Ave, Union, NJ
Project Description: Interior clinic renovation
Project Number: CSH-00002
Solicitation Number: CONST-01
Solicitation Type: General Contractor
Solicitation Description: Renovation in an Existing Occupied Space of a CSH Outpatient Center
Solicitation Posting Date: 03/07/25
Deadline for questions: 03/21/25, 3:00pm
Solicitation Due Date: 04/04/25, 11:00am
Pre-Proposal Conference Date: 3/13/25
Pre-Proposal Conference Time: 11:00 am
Pre-Proposal Location Instructions: 2840 Morris Ave, Union, NJ- Lobby

  • Furniture, Fixtures and Equipment

Affiliate: Trinitas Medical Center
Address: 225 Williamson Street, Elizabeth
Project Description: Cath Lab Relocation
Project Number: TRIM-0044
Solicitation Number: MEQ-06
Solicitation Type: Equipment
Solicitation Description: IABP
Solicitation Posting Date: 02/11/25
Deadline for questions: 02/25/25, 12:00pm
Solicitation Due Date: 03/11/25, 3:00pm
Pre-Proposal Conference Date: N/A
Pre-Proposal Conference Time: N/A
Pre-Proposal Location Instructions: N/A